Temporary Faculty Pool

1. Do I still need to keep track of all of the applicants on the Applicant Log and send them emails acknowledging that I received their application?

   You only have to track and send acknowledgements to new applicants to your Temporary Faculty Pool – those who complete the Application for Lecturer Appointment form. You do not have to send out emails or enter on the Applicant Log any incumbent lecturers who request continued employment – those who fill out a Request for Subsequent Lecturer Appointment form.

2. Do lecturers with three-year appointments have to do the Request for Subsequent Lecturer Appointment too?

   The Request for Subsequent Lecturer Appointment form is a communication tool between the lecturer and the department. We encourage all incumbent lecturers to complete the form and supply the information the department needs to make course assignments for the next year. For continuing three-year lecturers, filling out the form is not required to maintain their appointment, but it is an easy way to provide the necessary information to the department.

3. What is the recruitment cycle?

   The recruitment cycle looks like this:

   1. A new applicant applies to the pool.
   2. You enter him/her on the Applicant Log for that year and send out an acknowledgement email.
      1. If the applicant is hired, s/he becomes an incumbent lecturer, and would complete a Request for Subsequent Appointment in the following academic year.
         1. Because s/he has already been logged previously as a new applicant, the department does not enter him/her on the log or send an acknowledgement email.
      2. If the applicant is not hired, the department must keep the application on file for 2 more years.
         1. Again, since s/he has already been logged as new applicant, the department does not need to do so again.
         2. If, after the 3rd year, the applicant has not been hired, s/he would have to complete a new application to remain in the pool. ...And the process would start over again.

   The process guide (with mail-merge instructions for Microsoft Word 2007 and 2010), along with the sample acknowledgement email and the spreadsheet template are available at the bottom of the Temporary Faculty Unit Employee Pool Recruitment page.

4. Who is considered to be an incumbent lecturer?

   If the lecturer taught in the previous academic year – either one or both semesters - and/or has a three- year appointment, he/she is considered an incumbent lecturer.

5. Who should fill out the Application for Lecturer Appointment?

   Anyone who is interested in teaching during the upcoming academic year, who is not an incumbent (current) lecturer.

6. Who should fill out the Request for Subsequent Lecturer Appointment?

   Any incumbent lecturer who wants to communicate interest in teaching during the upcoming academic year.