Student Assistant Sign-Up

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Student Assistants and Work Study

Please complete the SPAR, I-9, and SSA-1945

SPAR Forms Information

In order to aid in the accurate and timely completion of SPAR forms, please note the following:

  1. Student's name in section C must be as it appears on his/her social security card.
  2. In section H, one must choose single or married and decide on a number of allowances or claim exemption from withholding tax. For assistance please see the IRS W-4 worksheet below.
  3. In section L, II, if student is a U.S. citizen, nothing should be checked.

Thank you for your efforts in working with us to ensure the accuracy and completion of the SPAR form. If you have any questions or need further assistance, please call Human Resources at extension 3626.

Forms & Guides

  • Student Payroll Action Request (SPAR)
    Use this form for Student Assistants and Work Study. Please Note: No residence hall addresses accepted.
  • I-9 Form
    Employment Eligibility Verification. Social Security Card must be presented for State Controller's Office verification.
  • Application for a Social Security Card
    Apply for an original Social Security card, apply for a replacement Social Security card, change or correct information on your Social Security number record
  • SSA-1945 Form
    Required Notification for Employees Not Covered by Social Security
  • CSU Family Medical Leave Policy Notice to Employees
    Please review the Family Leave section on the Leave & Disability page
  • Confidentiality Statement for Employees, Consultants & Contractors
    Humboldt State University Confidentiality Statement for Employees, Consultants, and Independent Contractors Accessing University Records - Student Assistants can also use this form.
  • Form W-4 - Employee's Witholding Allowance Certificate
    This is used for employees' information only. It does not replace the EAR or SPAR forms.
  • Hints for Completing the SPAR Form
  • New Employee Sign-Up Chain of Custody Agreement
    We recognize that there are situations when a department will need to assist a new employee (e.g. Student Assistant or Special Consultant) with their sign-up documents. When a department commits to this responsibility, the designated person or persons commits to the proper handling of sensitive data.
  • Paperwork Completion Sheets
    Sign-up sheet that a department may send with their students when they drop off their paperwork (or complete their paperwork in HR) that would be signed off by HR when the paperwork was complete. The student would then bring back the sign-up sheet to the hiring department as notification that they could begin working. These sheets are to be filled out by the department with the name of the student, the chartfield string, department and position.