Student Assistant Sign-Up

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Student Assistants and Work Study Electronic Sign-Up Process


Start the process 2 weeks before the Student will begin work.

Instructions for Departments

1. New Hire Form

Please complete the New Hire Form.

New Hire Form

If the department has more than 5 new hires, you have the option of filling out the Sign-Up Batch Upload Template, rather than submitting individual forms.  

  • DO NOT DELETE the headers on the template. 
  • Type the supervisor username using the format abc123 in the SUPERVISOR_ID column.
  • Include your username using the format abc123 in the SENDER column.
  • SUBMIT the filled out template to 

Batch Upload Template

2. Background Check

Select and initiate the appropriate background checks with Accurate.

Learn About Background Checks

3. Telecommute Agreement and/or the Supervisor Checklist

Departments are responsible for sending the Telecommute Agreement and/or the Supervisor Checklist, depending on the location of the employee’s work

The rest of the process looks like this

  1. HR will send the appropriate sign-up packet to the new hire.
  2. HR will determine if an I-9 is needed and will send the electronic form to the new hire via I-9 Tracker.
  3. Once the sign-up packet and I-9 form (if needed) are received back in HR, you will be sent an email that your new hire is cleared to start work. 

Resources for Students

SPAR Forms Information

In order to aid in the accurate and timely completion of SPAR forms, please note the following:

  1. Student's name in section C must be as it appears on his/her social security card.
  2. In section H, one must choose single or married and decide on a number of allowances or claim exemption from withholding tax. For assistance please see the IRS W-4 worksheet below.
  3. In section L, II, if student is a U.S. citizen, nothing should be checked.

Thank you for your efforts in working with us to ensure the accuracy and completion of the SPAR form. If you have any questions or need further assistance, please call Human Resources at extension 3626.

Forms & Guides

Humboldt Staff, Faculty & Student Sign-Ups How-To

HSU Staff, Faculty & Student Sign-Ups