Summer Bridge Sign-Up

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Summer Bridge 2023

Bridge Student Assistant Employment starts on June 1, 2023 and ends August 1, 2023.


Instructions for Departments

New Appointment Form

We are excited to announce that once this form is successfully submitted for each student, you will no longer have to initiate the New Hire form. This appointment document not only initiates the sign-up process but will also notify HR of the need for specific background checks!

When a student is appointed to more than one position, a separate appointment document has to be made for each unit (department) that the work is being funded out of.

Below is the link to the video guide for filling out the appointment document for those that may have missed our initial training sessions. As a reminder, payroll will also be holding weekly drop-in help sessions to answer questions and troubleshoot any issues you may encounter as we go live. You can find the dates and times for our weekly drop-in sessions, along with monthly deadlines and other training guides and tutorials as they are released on our department website

Instruction Video

Work Study

Please turn in your Federal Work Study time vouchers as soon as possible.  Do not wait until the end of the month. Turn in the time vouchers as a student finishes for the month.  If they finish early turn them in early.

NOTE:  There will be NO Federal Work Study offered this summer

The last day to earn for Federal Work Study is May 13, 2023.

The deadline for turning in Federal Work Study time vouchers is May 17, 2023.

 Telecommute Agreement and/or the Supervisor Checklist

Departments are responsible for sending the Telecommute Agreement and/or the Supervisor Checklist, depending on the location of the employee’s work

The rest of the process looks like this

  1. HR will send the appropriate sign-up packet to the new hire.
  2. HR will determine if an I-9 is needed and will send the electronic form to the new hire via I-9 Tracker.
  3. Once the sign-up packet and I-9 form (if needed) are received back in HR, you will be sent an email that your new hire is cleared to start work. 

Frequent Asked Questions

Click a question to reveal the answer

Summer Bridge

  1. Do employees need to fill out the Prior Employment section on the EIF, and what does Payroll do with this information?

    Yes, they do need to fill this out. This helps identify if an employee has been in the PERS retirement system. However, a Bridge job classification by nature is not eligible for PERS but often times these sign-ups are used should the employee apply for a future position on campus; so the forms should be as complete as possible.

  2. What taxes and/or deductions will be taken out of my Summer Bridge pay warrant?

    Bridge student workers are exempt from paying into social security but they are required to pay into the Part-Time, Seasonal & Temporary Retirement @ 7.5% and they are required to pay into Medicare @ 1.45%. For additional information on the Part-Time, Seasonal & Temporary Retirement Plan, please see the Savings Plus Benefits Payment Booklet and the Savings Plus Program website.

  3. Who picks up the cost when an employee working in multiple departments runs in to overtime for the week?

    Currently, Payroll's practice is to notify the department whose hours fell at the end of the week puting the employee in the overtime situation. Kin d of a "last in approach"

  4. Who qualifies as a Bridge Student Assistant?

    Students must be enrolled in the fall 2023 semester for a minimum of 6 units  (undergrad) or 4.5 units (grad). Seniors who will be graduating spring 2023 may work one final Bridge appointment for summer 2023 but must be separated by August 1, 2023.

Summer Bridge Appointment Process

Summer Bridge Appointment Process