HSU Early Exit Program (EEP)

You are here

As part of its efforts to reduce the structural budget deficit, Humboldt State University is implementing this EARLY EXIT PROGRAM (“EEP”), intended to encourage employees to voluntarily separate through a severance package. This is a one-time, non-precedent setting program. If you are interested in participating in the EEP, please read the TERMS AND CONDITIONS and APPLICATION. You will also be required to sign a SEPARATION AGREEMENT AND RELEASE (coming soon) to participate.

Process Timeline

  1. Employee reviews application with their appropriate administrator. Appropriate administrator ensures the employee meets the eligibility requirements.
  2. The appropriate administrator determines a separation date no later than September 30th, 2020 based on business continuity needs. If additional time is needed, Divisional Vice President signature is required and separation must occur no later than December 22, 2020. In all cases, the separation date is based on business needs.
  3. Employee submits completed application form via Adobe Sign (see instructions below) or send a hard copy to Human Resources (Adobe Sign highly preferred.)
  4. HR sends confirmation email with Separation Agreement and Release (coming soon) for signature. Retirement information also sent for those employees who indicate they will retire on their application.
  5. Employee has 14 calendar days to review and sign the Separation Agreement and Release.
  6. Employee signs and submits the separation agreement and release. This makes employee eligible for 80% of the calculated severance benefit.
  7. HR send copy back to employee for their records.
  8. HR sends employee Final Release for signature and submission on their last day of employment with HSU. This makes employee eligible for the final 20% of the calculated severance benefit.

How to Log in to Adobe Sign

  1. Click this link to log in: Adobe Sign
  2. You'll be asked to Sign In.  Click the "Continue with Google" button.  You'll be directed to the Google Sign in window.
  3. VERY IMPORTANT: Be sure to choose your HSU account using the abc123@humboldt.edu format.  If it is not selected by default, select the "Use another account option" and enter your email account as above.
  4. You'll be directed to the Adobe Sign EEP Application Workflow.
  5.  Leave the Signer Field as "Myself"
  6. Type the Appropriate Administrator email in the Appropriate Administrator field using the abc123@humboldt.edu format.
  7. Skip the HR, Document Name, and Message fields.
  8. Click the Send button
  9. You will land in the EEP Application Form.  Fill out the appropriate fields.
  10. Sign the form as instructed.

FAQs

Please note that these FAQs will be updated regularly. Check back in and make sure to read these FAQs and the entire EEP Program before contacting Human Resources with questions.

Early Exit Program

  1. Do I need to sign the Final Release?

    No, the final release is not mandatory but employees will receive the remaining 20% of their maximum calculated severance package for signing this form.

  2. Do I need to sign the Separation Agreement and Release?

    This form must be signed to participate in the EEP. Employees will receive 80% of their calculated maximum severance benefit for signing this form.

  3. Does my supervisor have to approve my participation in this program?

    Supervisor approval is required in order to ensure that there is a business continuity plan, in place, before your departure.

  4. How and when is the incentive going to be paid?

    The incentive will be paid in a lump sum, net of taxes, within thirty (30) calendar days of the separation date. 

  5. How is the EEP lump sum taxed?

    The lump sum will be taxed based on a bonus tax rate of 22% for federal withholdings, and at least 6.6% for state withholdings.  Medicare and social security tax will also be withheld.

  6. If I am eligible for the program, do I have to take it?

    No, this is a strictly voluntary program.

  7. If I participate in the EEP and do not retire, can I be re-hired by HSU at a later date?

    Yes, there is nothing prohibiting an employee from re-applying to another position at HSU. 

     

  8. If I participate in the EEP, may I still work for the campus as a retired annuitant?

    Only if the employee retires. Rules governing retired annuitants may be found by following the CalPERS Retired Annuitant link.

  9. Is retirement a condition of the EEP?

    No, an employee does not have to retire after separating from HSU through the EEP. Eligibility to participate only requires that an employee be CalPERS retirement eligible but there is no requirement to retire. 

  10. Is there a specific time I need to separate?

    Any time before or on September 30, 2020 unless the position is considered critical or hard to replace by the appropriate administrator and the Division Vice President. In that case, the separation date may be deferred until December 22, 2020. In all cases the separation date is a collaborative decision and picked to ensure business continuity.

  11. Is this plan or the deadline negotiable?

    This timeline is designed to provide an appropriate planning opportunity to both employees and managers and must be applied consistently to ensure that everyone is treated fairly.

  12. May I receive additional service credit as with a Golden Handshake Incentive?

    No. Golden Handshake retirement incentive is administered and directed by the Governor’s Office. HSU does not have the authority to make service credit decisions. The EEP only provides a financial incentive. 

  13. What are the Terms and Conditions of the EEP?

    The terms and conditions of the program may be found here.

  14. What is the Early Exit Program (EEP)?

    The EEP is a program designed to create an incentive for CalPERS retirement eligible employees 

     

  15. What is the Severance Package Amount?

    Please see the severance package section of the terms and conditions.

  16. What will my CalPERS retirement package look like?

    Please sign into your CalPERS account and use the retirement calculator tool to determine an estimate of your retirement benefit package. You can log onto your CalPERS account by following this link to the myCalPERS Login Page.

  17. Why are only six months of incentive being offered to eligible employees, some of whom have been at the University for many decades?

    In designing the EEP, the University looked at multiple factors including budgetary constraints and operational needs of the University as well as other similar programs that have been offered at other universities and determined that the EEP is a generous program.

  18. Will I be able to retain my email after retirement?

    Only alumni of HSU will be able to keep their HSU email address after separation.

  19. Will this program be offered in the future?

    This is a one-time program but may be extended at the discretion of the University.