About W-2 Forms

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W-2 Form Image

Where do they come from?

IRS Form W-2 Wage and Tax Statements for university employees are not produced or distributed on campus. They are mailed directly to you from the State Controller's Office (SCO) in Sacramento. The Payroll office does not keep copies of W-2s and does not have access to obtain copies of W-2s.

What do they include?

Your W-2 from SCO will include all your State of California wages. Thus, if you worked for another state agency in addition to HSU, those wages will be included in your total. The form will not include any wages from university auxiliary (non-state) organizations, such as Lumberjack Enterprises, HSU Foundation, or University Center.

Where are they sent?

Your W-2 will be mailed to the address which is on file for you in Human Resources and on the SCO database. This is not the same as your address in the campus directory (for faculty and staff), or your address on PeopleSoft. In order to change your address for W-2s, you must go to Human Resources and fill out an Employee Action Request (EAR) (for faculty and staff), or a Student Personnel Action Request (SPAR) (for students). You must request this change by December 15th in order for it to apply to the current tax year mailing.

When are they mailed?

Per federal law, the form must be mailed from SCO by January 31st (for 2015 February 1, 2016). If you haven't received your W-2 by February 15th, contact the Payroll Office.

Obtain a Duplicate W-2

In June of 2020 Humboldt State employees now have the opportunity to access their current and prior two years of W-2’s  through Cal Employee Connect.

To register on this site you will need the following: 

  1. Have a recent paper pay stub in hand. It has information you will need that is not available from Payroll; you must be a state-side employee.
  2. Go to Cal Employee Connect Select Register.
  3. Follow the prompts with these helpful tips:
    • Select the Department "CSU - Humboldt"
    • Enter the Agency Code "225"
    • Enter the Earnings Statement Number of the pay stub from Step 1. If using the View Paycheck feature in myHR, this number is referred to as the Warrant #. You will need to enter this number with a leading zero and in the format shown in CEC
    • Enter the Total Deductions on the pay stub from Step 1. If using the View Paycheck feature in myHR add “Total Taxes” and “Total Deductions” together to get the deduction total needed for the verification.
    • Once registered, log in to view and print your W-2 information for the current tax year and last two tax years.